A certificate of insurance provides evidence of insurance coverage. It is used to show a third party that, in the event of an incident that results in a claim, the insurance of the organization that provides the certificate will be expected to cover the loss.
In some instances, UBC will be asked to provide a third party with a certificate of insurance; in others, UBC will request a certificate from a third party.
If you are asked to provide a certificate of insurance
It is common to be asked to provide a certificate of insurance if, for example, you are planning a function at an off-campus venue. If you are asked to provide a certificate, please obtain the information below and provide it to Insurance & Loss Prevention at least two weeks before the event:
- name of the third-party organization (this will be the certificate holder)
- full address of the organization
- first and last name of the contact person at the organization
- title, phone number, fax (if available) and e-mail of the contact person
- a scanned copy of the request for certificate from the third-party organization
Please email the above information to Insurance & Loss Prevention.
Instances where UBC may request a certificate of insurance
There are two main reasons for UBC to request a certificate of insurance:
- UBC may ask a third party to submit a certificate of insurance to demonstrate compliance with the insurance requirements
- UBC may ask individuals or groups that wish to rent university facilities or premises (for lectures, sports, meetings etc.) to provide the university with a certificate of insurance to demonstrate compliance with the insurance requirements specified in the contracts or agreements