COVID-19 self-assessment requirements

 

Last updated: March 17, 2021, 3:48 pm.
(Content Updated: Wording changed for clarity regarding students in practice education placements – 3/5/2021; Example of the daily self-assessment – 2/26/2021)

 

All students, faculty, staff, and others must assess themselves daily for COVID-19 symptoms prior to engaging in in-person UBC activities on UBC premises.

As part of the latest Public Health Order, faculty, staff, and contractors working on campus are required to directly confirm to a supervisor (or designate) that they have completed a daily self-assessment for symptoms of COVID-19 and meet the entry requirements on arrival at their workplace (regardless of campus location).

Daily self-assessment

UBC recommends using the BC COVID-19 Self-Assessment Tool to complete your daily self-assessment. The benefit of this tool is that it will provide up-to-date guidance and recommendations for testing and follow-up for COVID-19 that follows BC Centre for Disease Control (BCCDC) guidance. This self-assessment tool is confidential and does not require UBC to collect any personal health information.

This self-assessment tool is intended for COVID-19 only and does not replace your health care provider’s advice. Your symptoms may not be related to COVID-19 and could require you to seek medical attention.

If you do not have access to the BC COVID-19 Self-Assessment Tool, please call 8-11, or ensure to follow the UBC Entry Check Poster / WorkSafeBC requirements.

Please do not enter UBC premises if you:

  • Have travelled outside of Canada in the last 14 days
  • Have been identified by Public Health as a close contact of someone with COVID-19
  • Have been told to isolate by Public Health
  • Are displaying any of the following new, or worsening symptoms:
    • Fever or chills
    • Cough
    • Loss of sense of smell or taste
    • Difficulty breathing
    • Sore throat
    • Loss of appetite
    • Extreme fatigue or tiredness
    • Body aches or headache
    • Nausea, vomiting or diarrhea

Active self-assessment vs. active screening

“Active self-assessment” means that if someone completes a self-assessment of COVID-19 symptoms, this will now require verification in certain situations. This is also referred to as “active screening”.

Faculty/staff — WorkSafeBC requirement for all workers

Single Step Process: Managers and Supervisors need to verify that the self-assessment was completed, and the employee has followed any directions from Public Health in regards to isolation. In other words, the Employer needs to confirm that each employee on a UBC premises has completed their self-assessment at the beginning of their shift. Documentation of this verification is not required.

Students

Recommended Process: Teaching staff and faculty with students who attend UBC premises for face-to-face instruction are recommended to verify that students have completed their self-assessments. Documentation of this is not required.

Students in practice education placements are covered by WorkSafeBC and should follow similar procedures to faculty and staff. Students should contact their program administrators to confirm the procedure for active self-assessment. Each program may have different requirements. Program administrators can contact ready.ubc@ubc.ca if they require assistance with their procedures. (updated 3/5/2021)

Completing and verifying daily self-assessments

Per the UBC COVID-19 Campus Rules, all students, faculty, staff, and others must assess themselves daily for COVID-19 symptoms prior to engaging in in-person UBC activities on UBC premises. Upon entering a building, please ensure to follow UBC Entry signs, or WorkSafeBC entry sign for visitors.

For workers, please confirm with your supervisor (or designate) that you’ve completed your daily self–assessment. Daily health checks must be completed every day and before each shift. Documentation of this verification is not required.

Supervisors (or designate): Verifying employees

Some examples of verifying your employee’s completion of the daily self-assessment are:

  • A written health check declaration completed by workers before entry.
  • An online health check form completed by workers before entry. (Supervisors and Managers should be reminded that they will be responsible for checking online forms daily to ensure compliance) See an example of an online form by clicking here.  (updated 2/26/2021)
  • A verbal check in, done either in person, virtually, or by phone with every worker, confirming that the worker has completed their daily health check.

Teaching faculty & staff: Verifying students

For face-to-face classes on campus, there are several methods teaching faculty and staff can choose to manage and confirm that students have completed a daily self-assessment. Some examples that have been shared with SRS are:

  • Using a quiz in Canvas that must be completed before class, that confirms they have completed their assessment and followed any instructions given to them.
  • While maintaining physical distancing and student privacy, greeting students at the entrance to their class to confirm they have completed their assessment.
  • Using a visual que, such as signage or a presentation slide, prompt students at the beginning of class to reflect on the displayed screening questions. Politely remind students who do not meet the criteria to leave. You can view an example or download the file here [PowerPoint]

Faculty/staff: Verifying visitors

UBC staff that are responsible for greeting visitors do not need to verify guests upon entry to their workspace (e.g. greeting guests visiting the Museum of Anthropology). Signage on the entry door such as the UBC Entry signs, or WorkSafeBC entry sign for visitors is adequate. Instruction given when timeslots or tickets are booked reminding them to check the entry requirements before visiting are also recommended.

Hospitals and healthcare facilities

Requirements at worksites located in hospitals or healthcare facilities may vary depending on a number of factors. Departments/Institutes of such worksites are encouraged to follow the local hospital or healthcare facility procedure for COVID-19 self-assessments.

Employees who are based in these worksites should check with their line manager about local requirements.

Contractors

Contractors are required to follow the self-assessment process and confirm with their employer.

 

Please note: UBC does not require a record the results of the self-assessments (e.g. answers to the self-assessment questions like do you have a fever and chills, sore throat?). This is private information. We simply need to confirm that the self-assessment was completed, and that the person was not instructed to isolate.

 

Refusal to complete/confirm a daily self-assessment

If a student, UBC employee, or contractor refuses to confirm that a health check was completed, they are not complying to UBC campus rules. Please refer to the section “Ensuring Compliance” in the COVID-19 Campus Rules.

Symptoms consistent with COVID-19

If you completed your daily self-assessment and think you might have symptoms consistent with COVID-19, STAY HOME. Follow any direction given to you by Public Health. Refer to the COVID-19 Campus Rules for more direction.

Supervisors/designates are not required to inform HR, Student Health Services, or Public Health if someone is exhibiting COVID-19 symptoms.

We need to be mindful of people’s private health information. Refer to the COVID-19 Campus Rules or visit https://srs.ubc.ca/covid-19/health-safety-covid-19/covid-19-infections/

Temperature checks

UBC does not require temperature checks to be completed as part of a daily health assessment on our campuses.

Our protocols

Even if we implement an effective health check program, not all COVID-19-positive people show symptoms, and asymptomatic people can still transmit the virus.

COVID-19 Safety Plans need to use the hierarchy of controls to prevent the transmission of infection. To learn more about safety planning, please visit https://srs.ubc.ca/covid-19/