When hazardous materials and wastes are not stored or handled properly, pollutants can leak into the ground and into waterways. Reducing the amount of hazardous materials and wastes kept in storage is the safest way to prevent the dangers of pollution. In addition to UBC area specific spill response plans, below are some general recommendations for preventing spills from stored hazardous materials and wastes.

Any spill that threatens the environmental quality of water, land or air must be reported. Possible threats include oil, fuel, hazardous material releases, gas leaks, and water-related debris flows.

Learn how to be prepared to respond to environmental spills and releases and how to ensure compliant remediation and management of contaminated sites. BC has guidelines on reporting spills and environmental emergencies and reportable substances and quantities are available in the Spill Reporting Regulation.

Spills & Contaminated Sites

What are the spill & contaminated sites regulatory requirements?

• Spill Reporting Regulation
• Contaminated Sites Regulation

How can you prevent a spill from happening?

Be prepared!

Keeping staff trained and updated on emergency response procedures and conducting periodic review sessions for all work areas ensures everybody is well prepared. Taking a few simple precautions to prevent a spill will eliminate the headaches that come with cleaning up after one.

• Develop internal spill response procedures
• Keep a copy of your department’s spill response procedure in your work area – include contacts, evacuation route, a location of spill response materials
• Include brief emergency response procedures inside hazardous materials storage rooms and waste accumulation areas
• Train employees in advance on when and how to use spill response materials properly
• Test and clean-up equipment periodically and maintain hazardous materials inventory
• Keep rubber mats, temporary drain plugs, or berms in the storage area so drains can be blocked immediately
• Ensure you have absorbent materials that can be swept or picked up – sawdust, vermiculite, kitty litter, oil-dry, activated charcoal
• For small spills, use chemical spill pillows, pads, or other appropriate absorbent materials that can quickly soak up the spill
• Remain in attendance when tanks and open containers are being filled; use a funnel when transferring liquids
• Use secondary containers for carrying materials from one location to another; place trays under open containers or spouts

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What is the proper spill response at UBC?

As required by law, Environmental Protection alerts the appropriate authority to external releases of dangerous goods to air, water and/or land. Completing the UBC Spill Reporting Form ensures that all hazardous material spills are reported as required.

In the event of a spill or release of hazardous material:

• Follow your work area spill response procedures
• Call 911 immediately, if there is any doubt about safely responding to a spill – Vancouver Fire and Rescue Services (VFRS) will notify the Hazmat Team
• Act quickly to stop, contain and minimize the effects of the spill, and to clean up the affected area, where possible and safe (e.g. small contained spills)
• Identify the material and the quantity spilled
• Contact the Building Operations Service Centre at 604-822-2173 to arrange for quick spill response for vehicular oil leaks/spills on campus (e.g. roads and parking areas)
• Immediately report the spill to Safety & Risk Services Main Office 604-822-2029 and complete the Spill Reporting Form as soon as possible

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What are the Spill reporting forms and procedures?

• Spill-Reporting-Form (PDF)
• UBC Pollution Prevention Sanitary and Storm Sewers Procedure (PDF)

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What are the best practices for preventing spills?

Choose Safe Storage Containers

Selecting proper storage containers is the first step in preventing spills and leaks.

• Keep products in their original containers, or clearly label containers and cover the labels with transparent tape to keep them from falling off or weathering
• Ensure containers are in good condition and lined with a material that won’t deteriorate
• Ensure outdoor storage containers are water-tight, rodent-proof and protected from tampering
• Construct covered outdoor storage areas with impermeable basins designed to contain leaks and spills
• Place primary containers within a larger, leak-proof, secondary containers or use spill pallets.

Design Appropriate Storage Areas

A few design features dramatically reduce the chance that spills or leaks will get out of control. Secondary containment is the key method to contain a spill or leak should the original container fail.

• Use secondary containers that are able to hold at least as much as the original volume. For hazardous materials, the law requires that the secondary container be 10% larger than the original container (110% of total container volume)
• Place an appropriately sized containment platform (spill pallet) under large containers, barrels or drums
• Use buckets, pans or trays as secondary containers for small quantities of hazardous materials. (Continue this practice at home by placing pesticides, household cleaners, automotive fluids, etc.)
• Close floor drains or provide drain covers to prevent spills and leaks to the sanitary and storm systems
• Seal all the cracks in the floor and corners and by covering the floor with a chemical resistant floor sealer to prevent leaking
• Convert existing rooms or areas into secondary containment areas to facilitate the storage of several hazardous materials and to minimize the need for duplicate emergency clean-up materials
• Construct low walls, curbs or berms at the perimeter of the designated storage area to contain spills
• Position door sills high enough to keep any spilled or leaking materials confined to the hazardous materials/ waste storage rooms
• Place containers away from the edges to prevent liquids from squirting out of punctured containers and out of the containment areas
• Never allow storage areas to drain to any part of the storm water management system by connecting drains to a dead-end holding tank, especially when storing hazardous or petroleum based products. (If a spill occurs, the tank’s contents will need to be pumped-out and disposed by a licensed waste contractor).

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What are the Contaminated Sites procedures?

• • PLEASE NOTE: this section is under construction!

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